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Analysis of Existing Project Management Methodologies

Our project management methodology maturity analysis service is designed to thoroughly assess the practices currently in use within your organisation. By collecting detailed data through a questionnaire and follow-up interviews lasting approximately 45 minutes with two or three key individuals – ideally including those who will take on future project responsibilities and training recipients – the consultant gains a clear understanding of the current state of organisational processes.

The analysis focuses on areas such as information collection and sharing, decision-making processes, and the use of data to maximise project value. Using the framework of the Project Management Maturity Model (PMMM), we tailor this methodology’s principles to your organisation's specific needs, offering targeted and customised support.

The process includes a review of existing company materials, such as documents and databases, to identify connections between project management and the broader business context. The goal is not to analyse the overall organisational structure but to focus on the practical and operational aspects directly impacting project execution.

Benefits

  • Customised Approach: We tailor our methodology to the specific needs of your company, ensuring that suggestions and solutions align with your value chain and business context.
  • Building on Existing Practices: Rather than starting from scratch, our approach aims to recognise and optimise the project management concepts you already have in place, building on a solid foundation to maximise results.
  • Tailored Roadmap: Evaluating your project management maturity level allows us to define a clear, targeted action plan for subsequent modules, optimising applicability and minimising wasted time.
  • Increased Efficiency: Improving the maturity of project management methodologies enhances your organisation’s ability to tackle complex challenges and seize future opportunities.

The Questionnaire

The Project Management Maturity Assessment Questionnaire is a comprehensive tool designed to analyse the maturity level of project management practices within an organisation. Based on the ten knowledge areas of the PMBOK Guide, the questionnaire explores fundamental aspects such as integration, scope, time, cost, quality, human resources, communication, risks, procurement, and stakeholder management. Each area includes detailed questions, explanations, and practical use cases, providing a clear picture of strengths and areas for improvement.

The model is grounded in seminal studies, such as Pennypacker and Grant (2002)1, which conducted an in-depth industry-wide assessment of project management maturity. It integrates principles from the Capability Maturity Model (CMM), developed by the Software Engineering Institute at Carnegie Mellon University, and the Excellence Model of the European Foundation for Quality Management (EFQM). It also incorporates elements of the Risk Maturity Model, highlighting the activities needed to establish a sustainable and repeatable risk management programme.

Thanks to its flexible and customisable structure, the questionnaire is suitable for organisations of any size and sector. The results help decision-makers define a strategic roadmap for optimising project management practices, improving the ability to achieve business objectives, reducing risks, and increasing operational efficiency. This approach, enriched by contributions from high-level academic models and research, provides a clear pathway to project management excellence.

Analysis Process

Initial Information Gathering

The process begins with sending a questionnaire to the company representative (client). The client may choose to complete it personally or delegate it to 1-2 key individuals, preferably those who will be involved in future project management. Once completed, the questionnaire provides a detailed overview of current project management practices, collecting qualitative and quantitative information to reflect the current maturity level.

Questionnaire Analysis and Discussion

The consultant analyses the responses received to evaluate the maturity level of project management practices and identify strengths and areas for improvement. Subsequently, one or two interviews lasting approximately 45 minutes are conducted with designated individuals. These sessions aim to discuss the questionnaire results, explore the reasons behind the current state, and gather additional details useful for the evaluation process.

Report Preparation and Sharing

Based on the collected data, the consultant drafts a detailed report, including an analysis of the current state of project management, a maturity assessment using the PMMM framework, and operational recommendations for improvement. The report may propose actions such as specific training, redefining the project management structure, introducing new tools or processes, and integrating best practices. Finally, the report is shared with the client in a dedicated meeting where results are discussed, and the next operational steps are agreed upon.

  1. Pennypacker, J. S. & Grant, K. P. (2002). Project management maturity: an industry-wide assessment. Paper presented at PMI® Research Conference 2002: Frontiers of Project Management Research and Applications, Seattle, Washington. Newtown Square, PA: Project Management Institute. ↩